Pay bills in QuickBooks Desktop
After recording your debts in QuickBooks Desktop, you should use Pay Bills to be in your payables for different vendors. You could apply the corresponding discount or credit for each payment you create. Here is how to do it.

How can I pay a bill/payable?
Important: Don't write a cheque to pay for a bill. If you do, the bill will remain open/unpaid which might result in inaccurate data on financial reports.
Go directly to the Vendors menu, then select Pay Bills.
By using a lot more than 1 Accounts Payable account, select the appropriate one from the A/P Account drop-down.
Choose the bills you need to pay from the table. For more information about Pay Bills in QuickBooks Desktop, please get in touch with us.

How do you select bills?

To pick a bill to pay for, mark the checkbox through the checked column.
To select most of the bills into the list, select Select All Bills.
To unmark all bills and start over, select Clear Selections.
How come my bill not showing?

You may still need to go into the bill.
In the event that you already entered the bill and selected the Show all bills radio button, you may want to scroll up/down to find your bill.
If you will find too many bills listed, you are able to narrow down the entered bills by selecting Due on or before then specifying the date regarding the Show bills section.
You have multiple A/P accounts and also the bill isn't into the selected A/P account.
The bill is already paid. You are able to run the Transaction List by Vendor are accountable to check.
Go to the Reports menu, select Vendors & Payables and then Transaction List by Vendor.
(Optional) Customize the are accountable to range from the Billing status column.
Select Customize Report.
Choose Billing Status from the Columns section.
Select OK.
Set any discount or credit that you would like to apply carefully to the bills.
Discount

Discount is a set amount or percentage you deduct from the total amount you owe into the vendor. You can easily set QuickBooks to automatically use a fixed amount or you can enter your own personal. To enter a discount:

Mark the correct bill, then select Set Discount.
Go into the discount amount. Remember that the discount amount cannot be greater than the actual quantity of the bill.
From the Discount Account drop-down, pick the account you employ to track discount income. You can also select Add New if you don't have one set up yet.
(Optional) If you're using classes to track account balances, select the appropriate class from the Discount Class drop-down.
Select Done.
Credits

Credit may be the amount the vendor deducts through the amount you owe. The Credits window displays the available credit. You can easily set QuickBooks to automatically use available credits or perhaps you can manually set it. To create credits:

Mark the appropriate bill, then select Set Credits.
Select the credits you want to apply.
Select Done.
Choose the payment date and method.
Check

Through the Method drop-down, choose Check.
Select the appropriate radio button.
To be printed: QuickBooks will prepare a cheque for the vendor and add it into the variety of cheques to be printed. You’ll have the chance to print the cheque at the end of this task.
Assign cheque number: Choose this choice in the event that you intend to manually write the cheque or use a debit card. When you record your bill payment after completing this form, you are prompted to enter cheque numbers (or a reference number if you use a debit card) and dates.
Through the Account drop-down, select the bank account from where you intend to pay the bills.
Bank card

From the Method drop-down, choose Credit Card.
From the Account drop-down, select the bank card account from where you need to settle the debts.
Cash, debit card, or ATM card, Paypal, or EFT

Through the Method drop-down, choose Cheque (though you're not paying with a real cheque).
Select Assign Cheque number.Note: After completing the shape, you're prompted to enter a cheque number and date. You can easily leave the cheque number blank or you can enter something to demonstrate the kind of payment e.g. EFT, PayPal, or Cash.
From the Account drop-down, select the appropriate account from where you need to settle the debts.
Direct Deposit

From the Method drop-down, choose Direct Deposit.
From the Payment Account drop-down, choose the appropriate account.
Remember!
Whenever you select a vendor that is put up to get direct deposit payments, QuickBooks supplies a QuickBooks account entry that matches the true bank account you specified during setup (the exact same for both payroll and vendor payments). Keep in mind that you can only change the Payment Account to a different QuickBooks account that is linked to the real banking account.
Direct deposit funds will always drawn from the actual bank account shown within the Direct Deposit section (or banking account Information section for Assisted users) for the Account Maintenance window. To see the Account Maintenance window, go directly to the Employees menu, select My Payroll Service and then Account/Billing Information.
Online Bank Payment

Through the Method drop-down, choose Online Bank Payment.
(Optional) Select Include reference number if you prefer the balance or credit reference numbers to be sent and your name and account number. The payment won't be sent electronically instead, the payment processor will print and mail a cheque towards the payee.
Through the Account drop-down, select the bank account with the online vendor payment service.
Select Pay Selected Bills.
The Payment Summary window appears. Select Done if you are finished paying bills or select Pay More Bills to go back towards the Pay Bills window.
If you pay using Direct Deposit

Select Send Direct Deposit to see the payments which are queued to be provided for the Direct Deposit service.
Select Send.
If you pay using Online Bank Payment

Seek out the payments underneath the Send what to your bank part of your Bank Feeds.
Select Send items.
Paying bills is a component of your usual A/P workflow in QuickBooks Desktop. To see the complete list of workflows along with other vendor-related transactions, refer to Accounts Payable workflows.